Legal
Privacy Policy
Last updated: 30 October 2026
This Privacy Policy explains how YLSin Technologies ("YLS", "we", "us") collects, uses, stores and protects information through YLS HRMS — the web admin dashboard, the employee mobile app, and this website (hrms.ylsin.com). By using YLS HRMS, you agree to the practices described here.
Who this applies to
YLS HRMS is used by companies ("Customers") to manage their own employees. If you are an employee using YLS HRMS, your employer is the Customer that controls your HR data — they decide what information is collected and who within their organisation can see it. YLS acts as the technology provider and data processor on the Customer's behalf.
Information we collect
Depending on how your employer configures and uses YLS HRMS, we may process:
- Identity and contact details — name, date of birth, phone number, email, residential address.
- Employment details — employee code, department, designation, joining/exit dates, reporting manager, shift and work location.
- KYC and compliance documents — Aadhaar, PAN, bank account proof, certificates and other documents your employer requires, uploaded as files.
- Payroll information — salary structure, bank account and IFSC details, PF/ESI/UAN numbers, and generated payslips.
- Attendance data — check-in and check-out timestamps, and GPS location captured at the moment of check-in/check-out from the mobile app.
- Leave records — leave applications, approvals and history.
- Photos — a profile photo, if uploaded.
- Technical data — IP address, device/browser type, app version and login timestamps, collected automatically for security and troubleshooting.
- Website analytics (hrms.ylsin.com only) — if you visit this marketing website, we use cookies and similar technologies (including Google Analytics, Google Ads and Meta/Facebook Pixel) to measure how visitors arrive at the site and whether they sign up, so we can evaluate our advertising. This does not apply inside the HRMS product itself.
How we use this information
- To provide attendance tracking, payroll calculation, leave management and HR letter generation.
- To generate documents such as offer letters, appointment letters, relieving letters, experience letters and payslips on your employer's behalf.
- To support KYC and statutory compliance requirements your employer is subject to.
- To secure accounts, prevent fraud, and troubleshoot issues.
- To communicate service-related updates (e.g. password resets, payslip availability).
- On this website only, to measure advertising performance (which campaigns lead to sign-ups) — never to build profiles of individual employees inside the product.
Who can access your data
Each company's data is kept in an isolated workspace — no employee or document data is ever shared across different companies using YLS HRMS. Within a company, access is role-based: an employee can see their own records, while HR admins and Super Admins (roles your employer assigns) can see what their role permits. YLS does not sell personal data to third parties, and does not use your HR data for advertising.
Where your data is stored
Documents (KYC files, certificates, profile photos) are stored encrypted using Cloudflare R2, accessible only through authenticated, access-controlled requests — never via a public link. Application data is stored in a managed database on our hosting infrastructure. Payment processing for subscription billing is handled by Razorpay; we do not store your card details ourselves.
Data retention
We retain your data for as long as your employer's company account remains active, and as required to meet statutory obligations (for example, payroll and tax records your employer must retain by law). When a company closes its account, data is deleted or anonymised within a reasonable period, except where we are legally required to retain it longer.
Your rights
You can request access to, correction of, or deletion of your personal data by contacting your employer's HR admin, who controls your records, or by writing to us directly at contact@ylsin.com. We will route the request to your employer where appropriate and respond within a reasonable time.
Children's privacy
YLS HRMS is intended for use by working adults and is not directed at individuals under 18 years of age.
Changes to this policy
We may update this Privacy Policy from time to time. Material changes will be reflected by updating the "Last updated" date above.
Contact us
Questions about this policy or how your data is handled can be sent to contact@ylsin.com.